The Secretary shall record the minutes and proceedings of all meetings of the voting members and the Board of Directors. The Secretary shall give to the voting members and the Board of Directors the notice required by these bylaws of every stated or special meeting of the voting members and of the Board of Directors. The Secretary, in general, shall perform all duties incident to the office of Secretary as authorized by law, or as the Board of Directors may require. The Secretary shall retain all ballots cast at the Annual Meeting for a period of at least two years.
Duties:
Maintains the key to the TYSA PO Box and checks daily/weekly for mail
Records and maintains the minutes of TYSA meeting and proceedings
Notifies the Board and Association members of the appropriate meetings including all Board and Annual Meetings
Includes all external correspondence in the Association's records
Maintains the official copy of the Bylaws and these job descriptions
Maintains a list of all official Board decisions of a policy-setting nature
Provides Board members with meeting minutes within one month of that meeting
Arranges the Annual meeting, coordinates its sign-in and voting counts
Creates the ballots for the Annual Meeting
Notifies Association of the registration dates, time and location upon the notification of the Registrar
